Notes for Group Treasurers

This page contains some potentially useful links to resources relating to the finances of a scout group.

As per POR 5e.2.1.2, please send a copy of the group’s accounts and scrutineer’s report to the district treasurer within 14 days following the relevant Annual General Meeting at which the annual report and accounts were received and considered. This saves me guessing when the AGM has been held and then pestering the group chair to send them to me.

Here you will find A Guide for the Group Treasurer (opens in a new tab)

What POR has to say regarding Group Finances (opens in a new tab)

Model statements for the annual statement of accounts (opens in a new tab).

Independent Examination of accounts

The Scout Association provides guidance (opens in a new tab) for selecting someone to examine your accounts. In summary, “an examiner must be independent of the charity whose accounts are being reviewed. Independence means that the examiner is not influenced, or perceived to be, by either close personal relationships with the trustees of the charity or by a day to day involvement in the administration of the charity being examined.” A parent of a young person attending a section could meet this criteria.

The examiner should complete this template: Download the template for the Independent Examiner’s Report to the Trustees as described on this page: Accounting and reporting | Scouts (opens in a new tab)

Raising money

• Gift Aid
  • HMRC will give the group 25p for every pound given to the group in subs by tax paying parents.
  • Guidance explaining how to setup a group for Collecting Gift Aid
• Savings accounts
  • If the group has savings, then this site is useful to see what savings rates are available – https://moneyfactscompare.co.uk/business/charity-account/
  • As a district, we save with Skipton Building Society, which has a branch in St Annes. We also save with Unity Trust and Cambridge and Counties bank.

Charity Commission / Excepted Charity (opens in a new tab).