Nights Away Notification

PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events all of the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances).

This form is aligned to FORM NAN Sept/18 Edition no 7

Your Contact Details

* = Required field

Event Information

Section(s): * (select all that apply)
Approximate Numbers Attending
Event Dates

Please check the Prohibited and Restricted Areas Camping Directory to ensure your venue does not fall within a restricted area.

Event Leadership Information

InTouch System and Approvals

WHAT NEXT: On selecting the 'Submit Form' button below, a Nights Away Notification email containing the data that you have entered above will be sent to the DC, Deputy DC, and the relevant GSL and ADC. A copy will also be sent to the email address provided above in 'Your Contact Details' so that you have a record of the data submitted. In due course you will be contacted by your District Commissioner. If you do not receive contact from the DC within 48 hours of submitting this form then please email them directly.
PRIVACY STATEMENT: Here at Fylde District Scouts we take your personal data privacy seriously and are committed to protecting and respecting our members' privacy online. This form is used to collect information about you and your team for the purpose of approving this nights away activity. This is to be used by the DC. The detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. The data you provide to us is securely stored and we will keep the data we capture from this form for 2 months after the event for any queries that arise, then it will be securely destroyed. For further detail on our retention periods please visit our Data Protection Policy here. If you have any queries or concerns regarding how we will use this information, you should contact us at

By accepting this privacy statement you consent to your personal information being used as described.